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Procedures for Reporting a Rules Violation

It is expected that all staff, coaches, student-athletes, and boosters of the Naval Academy Athletic Association will report any and all potential violations of NCAA Bylaws and/or institutional policy. All suspected or alleged violations will be quickly and fully investigated. The Senior Compliance Administrator shall determine that a violation occurred whenever the preponderance of the evidence, considered as a whole, establishes the occurrence of the violation. It shall be the responsibility of the Senior Compliance Administrator to assess the evidence to determine what weight and credibility will be given to it.

A. Reporting a Violation.

  1. Any individual (e.g., athletic department staff member, student-athlete, Academy employee, representative of the Academy's athletics interests, member of the community) may report an alleged, rumored, or suspected violation.
  2. The individual may report the alleged, rumored, or suspected violation verbally or in writing. He/she may also report an alleged violation anonymously.

B. To Whom Shall an Alleged Violation be Reported.

  1. If an alleged or rumored violation is communicated to any athletic department staff member, the staff member has an obligation to notify the Compliance Office of the violation in a timely manner.
  2. Individuals other than athletic department staff members may report an alleged violation to any or all of the following persons:
    1. The Senior Compliance Administrator or
    2. The Director of Intercollegiate Athletics

C. Conducting an Investigation of an Alleged Violation.

  1. The Senior Compliance Administrator is responsible for conducting investigations.
  2. Should the violation be of a Level I (severe breach) or Level II (significant breach), the Compliance Office will bring in an outside investigator to assist in the investigation. This may include the Faculty Athletic Representative or an outside agency. A Level III (breach of conduct) or Level IV (incidental infraction) will be investigated solely by the Senior Compliance Administrator.
  3. A written record of the alleged violation will be kept on file in the Compliance Office. The record shall consist of the following:
    1. Date that the alleged violation was reported to the Compliance Office and who reported the violation, if known.
    2. Detailed summary of the nature of the alleged violation, including the names of all persons involved in the alleged violation.
    3. Chronology of actions taken in the investigation of the alleged violation.
    4. Rationale for concluding whether the allegation was or was not determined to be a violation of NCAA regulations.
  4. If a violation has occurred, the Compliance Office will keep on file a copy of the report of the violation and subsequent correspondence with the Conference and the NCAA staff. Copies of the self-report will be sent to the following: Director of Athletics; Faculty Athletics Representative; the Conference Office; and involved staff member(s).
  5. Records and reports of confirmed violations will be maintained in the permanent files of the Compliance Office.

D. Information to be Included in the Academy's Self-Report.
The NCAA Enforcement staff recommends that the following information be included in an institution's self-report of a violation:

  1. The date and location of the violation.
  2. The identities of involved student-athletes, prospective student-athletes, coaches, staff members and any other individuals involved in the violation.
  3. The means by which the institution became aware of this information. Note: If a newspaper article alerted the institution, a copy of the article shall be included.
  4. The cause of the violation (e.g., lack of knowledge, human error, etc.), an explanation of the circumstances surrounding the violation and any mitigating circumstances that may exist.
  5. A list of corrective and/or punitive actions taken by the institution in response to the violation.
  6. The institution's position regarding the violation and surrounding circumstance. The institution will indicate whether it believes a violation occurred and the specific legislation it believes has been violated.

E. Alleged Violations Involving Other NCAA Institutions.

  1. If an individual has knowledge of an alleged violation that involves another NCAA member institution and impacts the NAAA/Academy, he/she shall report the alleged violation(s) to the Senior Compliance Officer and/or the Director of Athletics.
  2. The Senior Compliance Officer will discuss the violation and desired plan of action to address the situation with the Director of Athletics and the appropriate coaching staff members who have lodged the accusation. The Compliance Office may then contact the compliance administrator or the athletics director at the accused member institution to request that the alleged violation be investigated. If the alleged violation is significant breach of NCAA legislation, the Senior Compliance Officer may contact the NCAA.

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